Finance Payroll Officer Job Description

Finance Payroll Officer Job Description

Finance Payroll Officer Job Description

Overview

The Finance Payroll Officer is a critical role responsible for ensuring accurate and timely processing of employee payroll. This position requires a strong understanding of payroll regulations, tax laws, and accounting principles. The ideal candidate will be detail-oriented, possess excellent analytical skills, and demonstrate a commitment to maintaining confidentiality.

Key Responsibilities

  • Payroll Processing: Calculate employee wages, deductions, and taxes accurately based on timesheets, attendance records, and employee data changes. Process payroll on a regular schedule (e.g., bi-weekly, monthly) ensuring timely payment to employees.
  • Tax Compliance: Stay up-to-date on federal, state, and local payroll tax regulations. Prepare and file all necessary tax forms, including W-2s, 941s, and state withholding reports. Ensure accurate and timely remittance of payroll taxes to the appropriate agencies.
  • Record Keeping: Maintain accurate and organized payroll records, including employee files, payroll journals, and tax documentation. Utilize payroll software to manage employee data and generate reports.
  • Reporting and Analysis: Generate payroll reports for management review, including payroll summaries, tax liabilities, and benefits contributions. Analyze payroll data to identify trends, discrepancies, and potential areas for improvement.
  • Benefits Administration: Assist with the administration of employee benefits programs, including health insurance, retirement plans, and other employee perks. Process employee enrollments, terminations, and changes to benefits coverage.
  • Employee Inquiries: Respond to employee inquiries regarding payroll, taxes, and benefits in a timely and professional manner. Resolve payroll discrepancies and address employee concerns with accuracy and efficiency.
  • Audit Support: Assist with internal and external audits related to payroll and tax compliance. Provide documentation and support to auditors as needed.
  • Process Improvement: Identify opportunities to streamline payroll processes and improve efficiency. Recommend and implement changes to payroll procedures to enhance accuracy and reduce errors.
  • System Maintenance: Maintain and update payroll software with current tax rates, deduction codes, and employee information. Troubleshoot system issues and coordinate with IT support as needed.
  • Compliance: Ensure compliance with all applicable federal, state, and local laws and regulations related to payroll, taxes, and labor standards. Stay informed of changes in legislation and update payroll practices accordingly.

Qualifications

  • Bachelor’s degree in Accounting, Finance, or a related field preferred.
  • Proven experience (typically 3+ years) in payroll processing and tax compliance.
  • In-depth knowledge of payroll laws, regulations, and accounting principles.
  • Proficiency in using payroll software (e.g., ADP, Paychex, Workday).
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and accuracy.
  • Ability to maintain confidentiality and handle sensitive information.
  • Excellent communication and interpersonal skills.
  • Certified Payroll Professional (CPP) certification is a plus.

Skills

  • Payroll processing
  • Tax compliance
  • Payroll software proficiency
  • Data analysis
  • Record keeping
  • Benefits administration
  • Communication
  • Problem-solving
  • Attention to detail

Reporting Structure

The Finance Payroll Officer typically reports to the Accounting Manager or Controller.

finance   charge creative commons wooden tile image 1200×800 finance charge creative commons wooden tile image from www.thebluediamondgallery.com
world   group  twenty  interactive 1024×683 world group twenty interactive from www.boell.de

essential   investing  money blog  webnet 1600×1157 essential investing money blog webnet from stephaniegarvey71.wikidot.com
finance clipboard image 1200×800 finance clipboard image from picpedia.org

savings budget investment  photo  pixabay 960×640 savings budget investment photo pixabay from pixabay.com
creative flat lay  shopping background  pastel color backdrop 1024×683 creative flat lay shopping background pastel color backdrop from foto.wuestenigel.com

budget finance   charge creative commons chalkboard image 1200×789 budget finance charge creative commons chalkboard image from www.picpedia.org
citizen tv   citizenexplainer  yvonne okwara 1440×1028 citizen tv citizenexplainer yvonne okwara from www.facebook.com

profits revenue business  image  pixabay 960×600 profits revenue business image pixabay from pixabay.com
dollars  cents  stock photo public domain pictures 167×150 dollars cents stock photo public domain pictures from www.publicdomainpictures.net

decentralized finance    era  global financial system 1280×720 decentralized finance era global financial system from technofaq.org
accounting bill billing  photo  pixabay 960×640 accounting bill billing photo pixabay from pixabay.com

finance  stock photo public domain pictures 1920×1276 finance stock photo public domain pictures from www.publicdomainpictures.net
images action plan aerial agenda america american analytics 1200×810 images action plan aerial agenda america american analytics from pxhere.com

finance  png image transparent hq png  freepngimg 1125×809 finance png image transparent hq png freepngimg from freepngimg.com
800×534 from monetic.tistory.com

money pounds  stock photo public domain pictures 167×150 money pounds stock photo public domain pictures from www.publicdomainpictures.net
personal finance personal finance image  investmentzen flickr 1024×683 personal finance personal finance image investmentzen flickr from www.flickr.com

Finance Payroll Officer Job Description 1500×945 learn advisable act web life from gommarielsa34745.wikidot.com
images business people collaboration colorful communication 1200×911 images business people collaboration colorful communication from pxhere.com

wurfel zeigen das wort candy sussigkeiten umgeben von zuckerhaltigen 1024×683 wurfel zeigen das wort candy sussigkeiten umgeben von zuckerhaltigen from foto.wuestenigel.com
coin graph  stock photo public domain pictures 150×117 coin graph stock photo public domain pictures from www.publicdomainpictures.net

illustration money businessmen silhuette man  image 720×720 illustration money businessmen silhuette man image from pixabay.com
finance 600×350 finance from picserver.org

fintech money finance  andre gunawan    imag flickr 320×137 fintech money finance andre gunawan imag flickr from www.flickr.com
hd wallpaper black  brown   gray  red desktop calculator 480×320 hd wallpaper black brown gray red desktop calculator from www.wallpaperflare.com

finance highway sign image 474×315 finance highway sign image from www.creative-commons-images.com
dollar sign silhouette  stock photo public domain pictures 167×150 dollar sign silhouette stock photo public domain pictures from www.publicdomainpictures.net